Hall Rental


Click Here to download Hall Rental information and Application.

Reservations (Hours of Operation):

The Township Hall will be available for rental during the following times:
Monday – 2 p.m. – 10 p.m.
Tuesday – 2 p.m. – 10 p.m.
Wednesday – 2 p.m. – 10 p.m.
Thursday – 2 p.m. – 10 p.m.
Friday – 2 p.m. – 11 p.m.
Saturday – 8 a.m. – 11 p.m.
Sunday – 8 a.m. – 10 p.m.
Reservations for the hall must be made at the Township Office during regular office hours and have to be accompanied by the paid in full amount of the applicable charges and security/damage deposit before the application will be considered for approval.  Applications will be approved on a first-come first-serve basis.  The Township will reserve the right to deny use of the hall for any event deemed to be contrary at the discretion of the Township Board.  The Township may also revoke any previously permitted occupant at any time at the discretion of the Township Board or staff.

Costs:
Occupancy of the hall cannot exceed a maximum of 200 people at any time.

 

Resident

Non-Resident

Baby Shower

$35.00 per hour

$75.00 per hour

Bridal Shower

$35.00 per hour

$75.00 per hour

Anniversary Parties

$40.00 per hour

$80.00 per hour

Birthday Parties

$40.00 per hour

$80.00 per hour

Reunions

$35.00 per hour

$75.00 per hour

Meetings

$20.00 for 2 hours
$10.00 each additional hr.

$40.00 for 2 hours
$20.00 each additional hr.

Fund Raisers

Prohibited

Prohibited

Other (Specify)

 

 

An additional fee of $50.00 will be added if use of the warming kitchen is requested.

A security/damage deposit of $100.00 is required to accompany the rental fees unless waived by the Township Board in advance for meetings only.  At the discretion of the Township Board, the security/damage deposit will be returned after the event following the day after a scheduled Board Meeting.

The building may be used for a funeral luncheon for a deceased resident of O’Fallon Township for a flat fee of $25.00 for 2 hours, it may be used for a non-resident at a flat fee of $50.00 for 2 hours.  All hall rentals are based upon availability and all rules and regulations still apply.

Cancellation Policy:
Rental fees will be refunded in full if a reservation is cancelled at least 14 days in advance of the scheduled event.  If the event is cancelled less than 14 days but more than 7 days half the reservation fees will be refunded.  A cancellation of less than 7 days will result in no refund of the reservation amount.  The cancellation date will be the date a written notice is received in the office of the Supervisor.  All cancellations regardless of time restraints must be in writing. 

Rules and Information for Town Hall Rental:

  1. No alcoholic beverages are allowed under any circumstances.  Anyone violating this will be immediately asked to leave the property and the applicant(s) will be banned from requesting the use of the hall in the future and will result in the Township retaining all fees and security/damage deposit collected for the event.
  2. The O’Fallon Township Town Hall is a smoke free facility – there is no smoking allowed anywhere within the building.
  • No equipment installation or building modifications are to be made unless approved in advance by the Township Board of Trustees and/or Township Supervisor.
  • Any decorations which the applicant(s) plans to attach to any structure/surface within or surrounding the hall must first be approved in advance by the Township Supervisor.
  • No nails, tacks, pins or staples may be applied to any surface.  No confetti, straw or other loose materials may be used for hall decorations.  The applicant(s) immediately following the conclusion of the event must remove all approved decorations.  A $25.00 per hour fee will be deducted from the security/damage deposit if a Township employee is required to remove any or all-remaining decorations (the minimum fee charged will be $25.00).
  • No candles or other flammable materials shall be allowed or used within the facility or surrounding premises except for food warming equipment brought by caterers.  Advanced approval is required by the Township for centerpieces or other decorations.
  • No property belonging to the Township shall be removed or displaced in anyway unless granted permission by the Township Supervisor in advance.
  • The set up of chairs and tables is the responsibility of the applicant(s) utilizing the facility.  The applicant(s) is also responsible for the return of the tables and chairs to their original storage locations in good order or the security/damage deposit will be forfeited.
  • All designated areas marked “Handicapped Parking” must be kept clear unless used by a designated person(s).  This will be the responsibility of the applicant(s).
  • There is plenty of parking available on the west, east and south sides of the building – parking is allowed in all areas during the scheduled events – in the event a vehicle is left unattended after such an event has ended the O’Fallon Police Department will be notified and vehicle will be considered abandoned and will be towed at the owners expense.  It is the duty of the applicant(s) to ensure all vehicles have left the premise after the time allowed for the hall rental has expired.  The Township will not be responsible for any personal property, such as but not limited to vehicles that is damaged, vandalized or stolen.
  • Applicant(s) must abide by all rules and regulations of this agreement along with any special conditions the Township Board and/or Township Supervisor may set forth upon approval of said request.  Any comments or complaints of the Applicant(s) shall need to be addressed in writing to the office of the Township Supervisor at 801 E. State St., O’Fallon, IL  62269.
  • Upon approval of the application for hall rental the applicant(s) agree to be responsible for ensuring the Township Town Hall rules and regulations set forth by the Township Board will be abided by and accept full responsibility if any are not abided by.
  • The applicant(s) shall insure the activities/events will be properly controlled at all times and will furthermore insure that all persons under the age of 18 years old will be properly supervised at all times during such event.
  • The applicant(s) will be responsible for the safety of their guests and must hire any required security personnel if needed.  Any Township employee has the right to summon local law enforcement if unruly behavior is not controlled at their discretion.
  • The Township will not be responsible for any valuables brought onto the premises by anyone attending the said event.
  • The Township Board and/or Township Supervisor furthermore reserve the right to amend or modify these rules and regulations at any time.